Witt Gallery Procedures

(revised January 2006)

READ this entire document before installing your show!

The Art faculty member who is sponsoring your project and the Art Department front office staff must be informed of all details related to your exhibition (installation and de-installation dates, date and time of reception, etc.) Make all arrangements with their approval. Make plans well in advance. Make sure that the faculty member and the Art office have your current contact information (phone numbers, e-mail address, etc.).

Art Department contacts:

Rachel Clarke – Gallery Coordinator rclarke@csus.edu
Sherry Arrowood - ASA I, Art Department sa43@csus.edu

Show installation:

The Art Department has a tool-chest, pedestals, ladders, paint-trays, paint-rollers and other basic equipment for show installation. Speak to the Art Department staff if you will need to borrow any equipment. Special permission must be obtained before you can repaint the Witt Gallery walls, install shelves on the walls, or make any other modifications in the Gallery’s appearance. Note: Only water-base paint may be used in the Gallery.

Gallery attendants:

Except under certain circumstances, gallery attendants are not provided for the Witt Gallery. Exhibitors must arrange their own sitters and schedule. A full list of sitters, dates, times and contact information must be given to the Art Department front office before the exhibit begins.

Each new gallery sitter must be brought to Art Department front office in order to be shown how to open and close the gallery. Except when evening or weekend receptions are scheduled, both of the Kadema Galleries must close at 4:30 p.m. so that the keys can be returned to the Art office.

Gallery keys:

Gallery keys are available only from the Art Department and Public Safety offices, and only can be borrowed by students who are approved by Art faculty or staff for inclusion on a key list. Anyone borrowing a key from the Art office must sign the register at the counter when they take and return the key; all keys must be returned before 5:00 p.m., when the Art office closes. To retain a key overnight or for a weekend (such as when you need access to the Gallery for a reception or show installation), speak to the Art office staff. A key also may be borrowed from the Public Safety office when the Art office is closed (inclusion on an official key list and identification are required, such as a valid “OneCard”). The Public Safety office is located near the Art Sculpture Lab, on the other side of campus.

Gallery notice board

A notice board is located outside the Witt Gallery on the side closer to Lassen Hall. It is the responsibility of the exhibitor to update the board with current dates and information about the show. Boxes with plastic letters for use in the notice board may be borrowed through the Art Department office, which also retains a key to the notice board outside the Witt Gallery.

Postcards and posters

Any promotional materials for Witt Gallery shows are the responsibility of the exhibitor, but must be approved by the Art Department before they can be printed and distributed (including any postcards used as parking permits).

Receptions / Events

Before scheduling and planning a reception or any other collateral events for your exhibition, speak to the Art Department staff. This should be done at least two weeks in advance, as special arrangements may need to be made in preparation for each event. Steps to keep in mind include:

Parking: Permits or daily passes are required for parking on campus.

Wine/beer permit: Alcohol cannot be served at any public event without University approval and a bartender arranged through University Catering (contact the Art office about the procedures).

Trashcans and bathrooms: Custodial services must be contacted through the Art office if trashcans need to be emptied or the bathrooms left unlocked prior to an event (on Fridays the Kadema bathrooms are cleaned and then locked at around 5:00 p.m.)
Gallery floor: If the floor needs to be cleaned and/or waxed prior to the opening, custodial services must be contacted through the Art office one week in advance of the event.
Kitchen access: If you need access to the kitchen area in the Else Gallery Annex during your reception, contact the Art office. The kitchen must be left absolutely clean after your event (clean sink and counters; all trash/garbage removed and disposed of in the dumpster)
Chairs and tables: Folding chairs, one long folding table, and two rolling tables/counters are stored in the Else Annex. Anything you borrow must be either returned to the Else or stored temporarily in the Witt after your reception/event is over. If you leave any Else Annex items in the Witt over night, you must move them back to the Else Annex prior to the opening of the galleries on the next business day.
Kitchen supplies (platters, bowls, beverage tubs, etc.): A limited number of re-usable kitchen supplies are available in the Else Annex but must be cleaned and returned after the event.
Clean-up after events: The exhibitor is responsible for basic clean-up after any event. If you have a lot of trash, please put it in one of the dumpsters located in the caged area behind Kadema 101 (ceramics classroom). Do not leave trash piled in the breezeway or overflowing from the trashcans in the bathrooms or breezeway.
Clean-up after exhibition de-installation: see check-list on next page.

After show / Clean up: Check List

(to be filled out with Art faculty sponsor)

Pedestals, shelves, and/or any other exhibition furniture removed and returned to storage area Y / N

All signage removed Y / N

Walls returned to original condition: putty, spackle and paint used where required (ask Larry Love or Art Department staff for supplies) Y / N

Windows cleaned Y / N

Lights in full working condition (ask Larry for replacement bulbs) Y / N

Floor swept and mopped. Request buffing if necessary (speak to Art Department staff) Y / N

All trash removed from Witt Gallery Y / N

All supplies/equipment (ladder, paintbrushes, etc.) returned to Y / N

appropriate storage areas.

Witt and/or Else Gallery sinks used for paint disposal are cleaned Y / N

(note: in the case of the Else Gallery Annex, ONLY the sink in the

back room may be used for cleaning paint brushes, rollers, pans,

etc. The sink in the front room/kitchen is for food preparation only)

This form must be signed and returned to the staff in the Art Department office when all tasks are completed. If the form is not signed by all parties and returned, the exhibitor who used the Gallery is still responsible for any unfinished tasks. Failure to leave the Gallery in a clean, fully operational condition could result in the loss of access to the space in the future.

Signed:

Student…………………………………………………………………………………………………………………

Faculty / Gallery Committee member…………………………………………………………………

Art Department Office…………………………………………………………………………………………